Talent & Culture Coordinator

  • Location: Minneapolis, MN
  • Department: Human Resources
  • Type: Full Time
  • Min. Experience: Entry Level

Job Description

As a Talent & Culture Coordinator, you will support a broad range of human resources functions with a focus on talent acquisition and culture initiatives. You are interested in and passionate about Human Resources with a desire to develop a broad skill set across the various functional areas of HR.  You enjoy a fast-paced environment and are eager to join a progressive and high performing team where innovative ideas are encouraged. You are dedicated to making workplaces more diverse, equitable, and inclusive and excited about the prospect of integrating DEI into all aspects of your work. You care deeply about both the candidate and employee experience and are seeking a position where you will be an integral part of fostering and further developing an award-winning culture. 


What You’ll Be Doing 

As a Talent & Culture Coordinator, you will support a broad range of human resources functions including: 

Culture Initiatives

  • Be a champion for the employee experience
  • Work collaboratively with the Talent & Culture/HR team and take a lead on event planning and volunteer events 
  • Support and lead various Diversity, Equity and Inclusion (DEI) initiatives
  • Understand the external landscape on the topic of DEI – thought leaders, potential partner organizations, best practices, research and evolving trends
  • Play a key role in launching remote-first culture programs, including leading the Awesome Work Environment (AWE) Team
  • Assist and/or lead the planning and execution of company wide events and activities
  • Assist and/or lead additional projects as necessary

Talent Acquisition

  • Partner closely with our Talent & Culture/HR team to coordinate interviews and oversee the interview experience for candidates - providing a high touch, “white glove” experience at every step
  • Assist in things like sourcing, planning recruiting and company events, and operationalizing our recruiting processes
  • Manage the candidate workflow in our applicant tracking system
  • Manage all job boards and job postings
  • Attend recruitment fairs and other recruiting events
  • Create and manage offer letters
  • Manage & track employee new hire onboarding process - including verifying I-9 & employment eligibility, background checks, scheduling new hire orientations, and work closely with Talent & Culture/HR team on optimal timing and communication

HR Administration

  • Provide high touch support to employees by responding to questions quickly and with a friendly and helpful approach
  • Manage sensitive and confidential data e.g. confidential employee information, employee compensation, and employee files
  • Maintain and update data within our HRIS and across other systems ensuring a high degree of accuracy
  • Respond to requests for employment verifications and unemployment claims
  • Manage employee changes by creating internal offer and promotion/transfer letters, updating systems, etc.
  • Coordinate onboarding and offboarding logistics working with Finance, IT, and Talent & Culture/HR teams
  • Identify and drive process improvement efforts, leveraging systems and tools to automate and eliminate manual work where possible
  • Assist with ad-hoc projects and other administrative tasks as necessary

Experience and Skills Needed

  • Bachelor's degree, preferably in Business / Human Resources
  • 1-2 years of prior experience in an HR role; preferably in a startup environment
  • A curiosity and passion to learn
  • The desire to push things forward and simplify processes and procedures
  • A commitment to helping others 
  • Highly detailed and organized, with a knack for communicating
  • An ability to tackle a lot of new things without getting overwhelmed
  • Experience assisting with administrative office duties
  • A comfortable sense of urgency and a need to make sure everyone is always informed
  • Able to handle confidential and sensitive information with professionalism and discretion

What Would Be Awesome To Have

  • Talent/Culture/HR focused experience through education, internships or professional experience
  • Experience working with an Applicant Tracking System and/or an HRIS 

What’s In It For You

  • Employee Stock Options
  • Paid parental leave
  • Medical benefits - employee premiums paid 100% by WIW 
  • Dental benefits
  • Paid vacation and holidays
  • Remote first culture including home office set-up stipend and ongoing telecommuter stipend
  • Flexible work environment
  • Casual dress code
  • Dynamic and dedicated team

Sound Like a Good Fit?

We’d love to talk to you! Please submit the following to apply:

  • Resume (including months/years of employment for each position).
  • Cover letter including:
    • an overview of your existing experience 
    • a convincing reason why you’d like to work at When I Work.

*Must already be authorized to work in the United States on a full-time basis for any employer.

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